Service Opportunities
SERVICE OPPORTUNITIES
Each family is required to complete a total of 30 service hours per year.
Please share your time and talents with your school.
Advisory Council
The council advises the Pastor and the Principal in the governance of HFCS. Applications must be submitted in March and attendance at one Advisory Council meeting is mandatory. If necessary, an election process will take place. There are nine seats on Advisory Council with one, two or three year terms.
Annual Appeal
Volunteers are needed to assist the Development Director to prepare envelopes for mailing which can be done at home as well as bulk mailing which is done during school hours. On hospitality weekend for Annual Giving Fund, volunteers are needed after each Mass to set up, clean up and help in the kitchen.
Campbell Soup Labels
Campbell Soup Labels are donated by families throughout the year to be submitted for money toward HFCS.
Carpool Line
Volunteers are needed to help with the efficient and safe dismissal of students at the end of the school day. These Individuals must be at school at least five minutes prior to the scheduled dismissal time and will complete their duties approximately 20 minutes after the scheduled dismissal time. Duties are as follows:
Front of Line: This person will assist students with getting into their car and ensure that the line continues to move quickly.
Calling Line: This person will utilize the school's walkie-talkies to relay names of families as they arrive to pick up their child(ren) to the receptionist who will then call the child from the classroom.
These volunteers must be available to work RAIN OR SHINE.
Dad's Club
Open to all fathers and father figures of current and past HFCS students. Dad's Club will work on specific school projects/events during the year that are deemed necessary by the Dad's Club with the approval of the Principal.
Fall Festival
The Fall Festival is a community project held in the Fall with the support of the parish, school and other ministries. Each class sponsors carnival type booths where participants earn tickets to be used to purchase prizes. In addition, the event includes bounce houses, BINGO, entertainment, a cake walk, a book walk and food booth. Some of the various committees include Ticket Sales (Pre-event), Ticket Sales (Event Day), Publicity, Entertainment, Attractions, Game Booths, Prize Booths, T-Shirts. Numerous volunteers are needed to help to make this event a success. This is a great opportunity to earn most of your Service hours.
Family Lunch Day - Catholic Schools Week
Family Lunch Day is a time for families to enjoy lunch with their student(s) and celebrate Catholic Schools. Many volunteers are needed to help prepare, serve and clean up on the day prior to and the day of the event.
Field Day
Work with Physical Education teacher to ensure a successful Field Day. Individuals will be responsible for set up, monitoring the event, and clean up for Field Day in May.
Field Trip Drivers
Individuals are needed to drive and chaperone field trips. Cost of chaperone is included in the field trip money collected at final registration unless noted otherwise. Siblings are not allowed to attend.
The Diocese of Fort Worth requires all drivers on school field trips to carry a minimum limit of liability insurance. Parent must show proof of insurance for $100K bodily injury, $300K each accident, and $25K property damage. The school must have a copy of the current policy on file. Should the insurance expire during the school year, please provide up-to-date policy information.
The acknowledgement form for Keeping Children Safe must be on file in the school office. The Diocese mandates that this must be updated every 3 years.
Fiesta Day
Assist Spanish Teachers in planning and execution of Fiesta Day events. Duties may include securing snacks for students, games, costumes, and decorations appropriate for celebration of Hispanic heritage and traditions.
Final Registration
Individuals are needed to help on day of final registration. usually the first Saturday in August. Volunteers are also needed to help with setup the evening before event and with cleanup after event.
General Mills Boxtops
General Mills Boxtops are donated by families throughout the year to be submitted for money toward HFCS.
Grandparents' Day Mailing
At the beginning of the school year, students create a memorable card to send to their grandparents. Individuals are needed to address and stamp envelopes which can be done at home. Other individuals are needed to assist with student projects which will be performed during school hours.
Helping Hands
Helping Hands allows parents to help teachers by completing tasks throughout the year, either at home or at the school two days per week for approximately 1 ½ hours. A bin is located in the teacher workroom with projects that need completion.
Hornet Store/Uniform Resale
Volunteers are needed to monitor the Hornet Store that includes Holy Family merchandise - Spirit shirts, sweatshirts, mugs, decals, book bags, P.E. uniforms and uniform resale.
The goal is to open the Hornet Store one or two days per month - with an announcement in the Hornet Herald. Individuals are needed to set up the store and operate it for approximately 30 minutes before school begins and after after school. Individual duties will include but are not limited to:
Set up Store on Designated Day: Beginning at approximately 7:15-7:30 a.m., Individuals will lay out merchandise on tables, along with clothing racks of resale items. Signs with prices are posted.
Catalog Resale Items: Individuals should catalog the resale items as they are turned in throughout the year. The majority of this will be done before registration.
Staff Store: Minimum 2 Individuals will assist with sales, serve as cashier and secure cash box.
Teardown Store on Designated Day: Upon completion of the afternoon sale, Individuals will inventory items and let Coordinator know what items need to be replenished. Individuals will return sale items to designated closet and clean the area. Cash box to be secured until it can be returned to Coordinator.
Hospitality Committee
Assist the Development Director throughout the school year with school events. These duties would include, but are not limited to: Purchasing flowers, gifts, and food and helping with set up/clean up for these events.
Some events are: Annual Appeal Weekend, Open House, Science Fair, Christmas/Spring Musicals and Advisory Council Discernment meeting.
Howdy Dance
The Howdy Dance is a time to encourage parents to introduce social manners and strengthen parent involvement in the child's life, as well as promote school spirit. Dinner, door prizes and various light-hearted competitions accompany this festive occasion. Individuals are needed to help.
Library Helper
Assist in Library under the direction of the Librarian. Duties may include shelving/re-shelving books, assisting children with check out, reading stories to younger grades, end of year inventory.
Lunch Room Coordinator
Maintain a list of the lunch room volunteers and schedule volunteers to work as needed.
Lunch Room Volunteers
Volunteers assist students through three lunch periods:
PreK and K - 11 - 11:30am; 1st - 3rd grade - 11:30 - 12; 4th - 8th grade - 12:05 - 12:30
Responsibilities can include assisting with beverages, distributing condiments, set-up and clean-up between lunches. Volunteers are asked to work through all three lunch periods (11 - 12:30). Shifts are assigned on a weekly, bi-weekly or even monthly schedule to suit the availability of the volunteer. Those willing to fill-in as needed are placed on a substitute list. Parents are discouraged from visiting at lunch unless they are scheduled to work or to celebrate their child's birthday.
Math Night
Math games are played for all ages and parents. Help is needed to organize the event.
Mentor Family
Act as a "mentor" family to a new family of the school and ensure their transition to the school is successful. Act as a resource for questions throughout the year. Communicate through email and phone calls to ensure new families are well informed. Invite new families to school activities.
Open House - Catholic Schools Week
Open House is a chance for parents and perspective families to visit the school. Volunteers are needed to prepare the school for visitors and to conduct tours of the school to prospective families.
PTO (Parent Teacher Organization)
The PTO shall enhance and support the mission of Holy Family Catholic School by:
Supporting and fostering an optimal environment for communication amongst its members; and actively pursuing the donation of time and talent from all of its members for activities that create a sense of community and spirit of cooperation in the school.
Mail invitations to new families and prepare New Families Orientation night.
Setup/take down for Registration.
P.E. Night
A great night for all ages to exercise and have fun.
Pot O' Gold Dinner and Auction
The Pot O'Gold Dinner and Auction is an established annual fundraiser benefiting the educational endeavors of Holy Family Catholic School. Pot O'Gold is the school's main fundraiser. The success of this event is highly dependent on committee individuals. Some of the responsibilities of the various committees are as follows:
Co-Chairs: Parent Volunteer
The Pot O'Gold Chairperson will serve 2 years. The first year will be working with the previous year Lead Chairperson. The 2nd year will be served as Lead with a co-chair that will lead the following year.
· Recruit Committee Chairpersons
· Coordinate all aspects of event with principal and committees.
· Coordinate security for the event.
· Secure Auctioneer for the event.
· Hold meetings to ensure committees are on track and informed · Set calendar of due dates for pre-event activities.
· Coordinate publicity regarding event.
· Coordinate information to be included in Family Packet.
· Coordinate with principal on selection of Distinguished Alumni.
· Coordinate with principal to set monetary goals for the event and to determine where the proceeds will most benefit.
Reservations:
· Create the reservation form and coordinate its distribution with the Family Packet.
· Send invitation letters to HFCS staff and faculty as well as church staff.
· Accept reservations, ensuring all information is provided and payment is accurate.
· Assign bid numbers to be used during the silent auction.
· Coordinate individuals to verify reservations and distribute programs the night of the event.
· Provide an accurate accounting of paid reservations and actual attendees to the event chair.
Acquisitions:
· Prepare, print and distribute solicitation letters.
· Coordinate individuals to perform follow-up calls on solicitation letters distributed.
· Conduct door-to-door solicitations.
· Coordinate the receipt of all donated items in a timely manner (picking up donations)
· Coordinate with room parents to ensure class projects are appealing to parents and are completed by due date
· Secure Live Auction donations
· Coordinate with teachers and other individuals for "Buy It Now" silent auction items
· Coordinate with principal regarding "Project Partners" need for the Live Auction.
· Coordinate with Auctioneer regarding live auction items before event.
· Prepare, print and distribute thank you letters to all donors.
Pre-Event Coordination:
· Log donations into auction software
· Coordinate receipt of donation forms with Program Chairperson.
· Monitor receipt of donation items and organize in closet.
· Coordinate distribution of Family Packets
· Ensure supplies needed for silent auction are available. i.e. pencils, bid sheets, etc.
Raffle Tickets:
· Make arrangements for the printing of tickets, ensuring a sufficient amount are received for initial distribution to students and to meet requests for additional tickets.
· Determine the rules and types of prizes for the selling contest.
· Procure prizes for weekly ticket sales as well as grand prizes.
· Coordinate with the Program Committee on the distribution of the tickets, as well as, communicating prize contest rules and prize list to the students in Family Packet.
· Create and maintain a weekly tally board of contest results throughout the selling period up to the date of the event.
· Distribute all prizes on a weekly basis.
· Provide an accurate accounting of tickets sold to the event chair.
· Coordinate off-site ticket sales at local grocery store, etc. and recruit individuals.
Program Design:
· Create Family Packet hand-out information.
· Print 5 x 7 or 8 x 10 information sheets for each auction item.
· Create the overall design of the program to incorporate the event's theme.
· Create descriptions of auction items and acquire photographs as applicable.
· Find a source for printing and binding of the program and manage the process to ensure it is completed in a timely manner.
· Print labels to be placed on bid sheets.
Program Advertising:
· Solicit ads from school and parish families and local merchants.
· Coordinate with the Program Design Committee to ensure all information for ads is available in a timely manner to meet established deadlines for the printing of the program.
· Collect fees for ads as well as material to be published in program.
· Provide an accurate accounting of advertising dollars earned to the event chair.
· Prepare, print and distribute thank you letters
Food and Beverage:
· Based on the event's theme determine type of food and beverages to be served.
· Research caterers and select one that best meets the event's needs.
· Coordinate with the Reservations Committee to ensure adequate food and beverages have been ordered for the event.
· Coordinate the rental of adequate table linens for the event.
· Coordinate individuals to oversee the caterer's set-up/take down process.
Decorations:
· Develop a theme and acquire decorating items while operating within a budget.
· Coordinate donation of skirting to be used on silent and live auction tables.
· Coordinate individuals to clean up at the conclusion of the evening.
· Provide an accurate accounting of decorating expenses to the event chair.
Rainbow Award:
· Prepare the stickers to be sold and establish procedures to conduct the sale the night of the event.
· Ensure that table is decorated and lighting is provided the night of the event.
· Coordinate individuals to sell stickers during the event.
· Provide an accurate accounting of stickers sold to the Master of Ceremonies throughout the night and assist in the drawing of the winner.
· Ensure the winner receives 50% of the collected pot and the remaining 50% is given to those conducting the check out procedures for purchased Live and Silent Auction items.
Room Parents
Being a Room Parent is a unique opportunity to be involved in your child's classroom experience. The Room Parent is responsible for being a liaison between the teacher and the other classroom parents in the designated grade. The Room Parent is assigned at the beginning of the school year. The Room Parent plans the class party for Christmas, Valentines, and Fiesta Day. The Room Parent also organizes the summer class get-together. The Room Parent is also responsible for the Pot O'Gold class project.
Running Club
The Running Club meets after school for 45 minutes. Individuals needed to assist coaches in supervision and encouragement of students as they run/walk on the field. Parents are welcome.
Science Fair
Individuals are needed to serve as judges, mail letters, help with set-up, and coordinate refreshments.
Sports Coaches
Individuals are needed to act as coach and assistants for the following sports:
Baseball, Softball, Basketball, Soccer, Volleyball. Must contact the PE teacher to apply for a coaching position.
Talent Show
Students perform their creative talents for parents and friends. Individuals are needed for decorations, program, and sound system.
Teacher Appreciation Monthly Luncheon
Once a month, classes will host a luncheon for teachers and staff. On Teacher Appreciaiton week in May gift prizes are awarded through drawings. Individuals are needed to provide food, obtain or donate gift certificates/items to be given away, and serve teachers.
Technology Night
Learn about what is happening in computer technology at HFCS.
REMEMBER
- All volunteers must complete a Keeping Children Safe course before any interaction with children.
- Every $10 spent by an individual equals 1 service hour
- Realize that if the 30 service hours are not completed by the end of the school year, a $10 charge per hour not fulfilled will be due in order for you to receive your child's final report card.
